Closure

When a Global Fund grant reaches the end of its Implementation Period (IP), a structured closure process is undertaken. The approach and duration of a closure differs among grants.

In cases where a grant continues with a next IP for the same disease component(s) with the same Principal Recipient (PR), the closing IP is reconciled with the new IP (IP Reconciliation) to ensure continuity, accountability, and proper transfer of assets and obligations. Completing the closure process in a timely manner supports the safeguarding of Global Fund resources.

IP Reconciliation Timelines

• ~3 months before the IP end date
  The PR submits a list of program assets and receivables to be transferred to the next IP.
• Within 6 months from the IP end date 
  The PR submits final reports, pays outstanding financial commitments, transfers approved financial obligations to the next IP, addresses any non-compliant expenditures, and ensures that all assets are properly transferred to the next IP or accounted for.
• Within 12 months from the IP end date
  The PR finalizes the closure by submitting a Financial Closure Report. The IP is financially closed once all closure activities are completed.

A full Grant Closure takes place in specific scenarios, including consolidation of multiple grants under one PR, a change in PR or transition from Global Fund financing. While it follows the same requirements, it includes a dedicated closure plan and budget.